Thousands of small and medium size businesses face legal action if employees use their email system to send emails sharing copyrighted video clips and photographs during the World Cup. Boing Boing, the world's most popular blog, has already received a letter from corporate lawyers warning it not to share or publish copyright World Cup video clips.
Small business email software specialist Softalk warns that businesses that fail to take basic precautions are those at greatest risk of legal action. It advises that businesses should immediately issue a reminder to staff that they should not use their business email to circulate copyright World Cup video clips and should enforce the rule by updating the settings in their email server software to enforce the policy.
Softalk joint CEO Simon Bates said: "Small businesses can protect themselves by showing that they have taken reasonable steps to prevent the illegal circulation of World Cup videos but they must also show that they are enforcing it by updating the rules and filters available in their email server software.
"Small businesses should already have email policies in place but many don't," warned Simon Bates. "Even those that do have policies could be at risk if they aren't taking any steps to prevent abuse of their email system. Using an email server such as WorkgroupMail businesses can easily set up filters to block inappropriate content."
On its Let's talk business blog (talk.softalkltd.com) Softalk has published links to useful web sites that enable small and medium size businesses to introduce email policies and block inappropriate emails.
About Softalk
Softalk (www.softalkltd.com) provides a range of messaging, collaboration and contact relationship management software solutions specifically designed to benefit small to medium size businesses. Softalk is in the Deloitte Fast 50 of the UK's fastest growing technology companies. It was set up in 1993 and is a privately held company headquartered in Maidenhead in the UK with a US office in New York. Products include Softalk Collaboration Suite which includes WorkgroupMail, an email server for small businesses; WorkgroupShare to enable organisations to share Outlook folders without the need for Microsoft Exchange; and Softalk Organizer to share calendars, contacts and email over the internet. OfficeTalk is a low cost contact management, email and diary solution enabling teams to share detailed information about customers, suppliers and other contacts. For more information visit www.softalkltd.com or join in the conversation at our blog at talk.softalkltd.com.
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